Jon Marius Roald
B2B-invoicing is changing. The law will require you to send and receive all invoices digitally, and for many businesses it is happening surprisingly soon. Are you prepared?
Starting on the 1st of July 2030, all intra-EU B2B and B2G invoices must be issued as structured e-invoices (EN-16931 format), as per the EU’s new ViDA regulations. This is the absolute latest deadline, though, and many countries, like Poland, France, Germany and Belgium, are already rolling out national mandates in the very near future.
If you are a business operating in Europe or doing business with Europe, it is important that you know that this will affect you.
– This will affect every EU business. Even if you rarely trade across borders, the shift to standardized e-invoices and automated VAT reporting will touch your finance, IT and compliance processes, so this really isn’t something you can ignore, warns Fredrik Heimerback, chief services officer at Vince.
- Read also: – This will affect every business
Peppol: The go-to standard for e-invoicing
Depending on your country, the approved format of the e-invoices will vary a bit, but the format that will guarantee your compliance everywhere is Peppol.
Peppol is becoming the go-to standard for e-invoicing, and for good reason. Peppol provides a shared language for electronic invoicing, making business transactions faster, easier, and more secure. It standardizes invoices, purchase orders, and other documents.
Now instead of sending one invoice to one company in one format, you can send out all your invoices across the Peppol system with the click of a button, and it will distribute it automatically to the all the right receivers in the correct format. Full billing automation.
Peppol across the globe
From January 2025, all German companies had to be able to receive invoices in the Peppol format. And from the 1st of January 2027, they must start sending them too.
For France, the date to note is September 1st 2026. All French companies have to be able to receive e-invoices in the Peppol format by then, and big companies must send them and perform e-reporting, too.
In Belgium, the mandatory e-invoicing hits even sooner, on January 1st 2026. From that day, you have to send B2B e-invoices via the Peppol network. And trailing right behind is Poland: Mandatory e-invoicing starts February 1st, 2026.
Outside of the EU, Australia required all businesses to accept Peppol-format e-invoices by July 2025. In Singapore, its Peppol-powered InvoiceNow system will be mandatory for new GST registrants by November 2025, fully enforced by April 2026.
Real-time monitoring and automation
One thing a standardized system allows for, is full visibility of all your transactions. At Vince, we help connect your ERP system to the Peppol network, as well as collect all your transaction data in an intuitive dashboard, where you can monitor your invoices and other documents in real-time.
If there’s an error, you’ll know what went wrong and how to fix it.
This transparency not only enhances operational efficiency but also helps businesses maintain compliance with evolving regulations.
Is your business ready for these changes? Let us give you a quick Peppol check-up to see how much work needs to be done to guarantee you are compliant.
