Jon Marius Roald
Many companies are still handling invoicing and business transactions completely manually. There are at least 5 good reasons why you should stop doing that.
First of all, this is clunky and ineffective, making you spend more time and money than necessary. Secondly, more and more countries are making e-invoicing mandatory.
Eventually, this is a change you have to go through, so you might as well start now. Here are five reasons why your current setup doesn’t cut it.
1. No invoice automation
How much of your current invoicing rig is automated? Not a lot, probably. Most companies do everything manually, sending one invoice to one company in one format, as well as handling all incoming invoices manually. It is time consuming and ineffective.
If you employ the Peppol system, you click one button and send all your invoices automatically to the all the right receivers in the correct format. Same goes for receiving invoices. Full billing automation.
2. No real-time monitoring
If you are sending invoices manually, you have no idea what happens after you click send. If your customer didn’t receive it, how and when do you find out? Well, you don’t.
To us, real-time monitoring means having complete visibility over your invoices.
With our solution, you can track every single invoice you send in an intuitive dashboard: Delivery status, processing errors, payment confirmations and complete audit trails. If your invoice gets stuck in validation or rejected, you know immediately and know how to fix it.
3. Manual compliance
Regulations change fast. If you handle your invoices manually, you have to stay on top of them on your own time.
With the right e-invoice provider, your system updates automatically with the latest regulations, validation rules and country-specific requirements, leaving you time to focus on your business instead of bureaucracy.
By choosing Vince, you will be compliant from day one.
4. Questionable security
When it comes to financial data and compliance, good enough isn't good enough.
We built our entire architecture around protecting sensitive business information. Segregated AWS accounts, encryption everywhere, comprehensive audit trails and the reliability standards you'd expect from a certified Peppol Access Point.
5. Lack of business and supply chain expertise
Invoices are not just invoices. Behind them are unique approval workflows, custom data fields, industry specific requirements. If you handle your invoices manually, this sounds like consultant food.
If you choose Vince, you get both the know-how and the tech. We used our decades of business and supply chain expertise to build Peppol into our own platform. We understand how invoicing fits into procurement cycles, how approval hierarchies work and why your data flows the way it does.
